Project Associate Vacancy-Job Ref: EJBEIOM/2005/2025803

Project Associate Vacancy-Job Ref: EJBEIOM/2005/2025803

Brussels (Belgium)

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the direct supervision of the Head of Unit for Migrant Protection and Assistance (MPA), and under the overall supervision of the Chief of Mission of the Country Office for Belgium and Luxembourg, the incumbent will assist with the implementation of an upcoming project of the IOM Country Office. The project, which seeks to support migration and asylum instances in Belgium to test integration of technological efficiencies into their workflows, will led by an implementation team that will oversee its sound coordination. This will include stakeholder consultations, best practice research, and oversight of technical experts who will advise on the design and testing of desired technological integrations into the existing workflows of asylum and migration instances in Belgium. The incumbent should have strong project coordination skills, while also demonstrating understanding of AI and enterprise architecture, to oversee and orient experts charged with developing solutions adapted for the Belgian migration and asylum landscape.

Responsibilities

ASSIST WITH THE IMPLEMENTATION OF THE PROJECT

In particular, the incumbent will:

In close coordination with the MPA Head of Unit, assist in coordinating the implementation and following-up on project activities. This includes following up on projects’ work plans and deliverables, organizing steering committees, events, focus group discussions, etc.;
Liaise with the partners and stakeholders and assist in the overall project monitoring so that sufficient information can be provided to the project donor;

Coordinate with internal units at IOM (finance team, legal team, etc.) on the project budget, project contracts, administration, terms of reference, procurement, privacy, etc.;

Assist in drafting the final narrative and financial reports to be submitted to the donor;
Any other tasks as may be required.

ASSIST WITH POLICY SUPPORT AND OUTREACH

Assist in identifying and suggest possible partnerships with the civil society (NGOs, diaspora associations, etc.) and other stakeholders (such as the Belgian government, research institutes, universities and the private sector) in order to improve knowledge on existing programmes and increase capacities to implement innovative schemes;
Draft conference presentations and speeches related to Migrant Protection and Assistance for the MPA Head of Unit or the Chief of Mission;

Prepare for, participate in and follow up on meetings/conferences in the field of MPA on behalf of the organization;
Assist the MPA team with the development of new projects and initiatives. This includes the drafting of concept notes and project proposals, identification of donor priorities and funding opportunities;
Any other tasks as may be required.

Qualifications

Education

Bachelor’s degree (or higher) in political science, social science, migration studies or a related field from an accredited academic institution with three (3) years of relevant professional experience;
OR

Completed High School degree with a minimum of five (5) years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience & Skills

Proven working experience in the area of project management;
Proven experience with project monitoring and data analysis tools;
A previous working experience in the field of tech integration into migration and asylum is an advantage;
Understanding of AI and enterprise architecture as part of organizational efficiency-building is an advantage;
Knowledge of the broad range of migration related areas is an advantage;
Strong organizational and time-management skills;
Strong communication and diplomatic skills, applied in a professional environment;
Ability to work independently against tight deadlines.

Languages

Fluency in English, French, and Dutch is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance. eunBcLW Czi2tz
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

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